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2. Multiple Agencies Partner: Champaign County Head Start
Early Care & Education Program Collaboration Model Description
1. Model (Please check only one. Complete separate forms for different collaboration models.)
2. Collaboration Type (Check all that apply to this collaboration model.)
3. Partnership Initiated By
4. Demographics
5. Schedule
6. Number of Children Served Full-Day/Year by Location, Setting & Age
7. Total number of children served by organization
8. Total number of children served by partner’s organization (if applicable). Note: this means an early care & education partner with whom you are collaborating. Agencies that checked “One Agency, Multiple Funders” in question 1, page 1 of this survey will NOT complete this question.
9. Funding used to support full-day/year services (Check all that apply.)
10. Administration/Management (Check either yes, no or not applicable – NA – for each item.)
11. Has the collaboration had an impact on the partner’s internal practices with regard to (check yes or no for each item):
12. Program Services (Make 2 checks for each item – 1 to indicate which partner is primarily responsible for direct service delivery and the other to indicate which children receive that service – all or just the collaboration children.)
13. Primary objectives for beginning this collaboration (check all that apply)
14. Collaboration Development & Management
15. Program Components: Please answer the following questions about your collaboration program. Show in column 2 which partner is responsible for each program component. Check which children receive the program component in the last 2 columns - either all children in the classroom(s) or just the collaboration children.
Answer the following questions IN AS FEW WORDS as possible, still giving a picture of how your collaboration works. Use bullet point lists whenever possible. 16. List/describe any other program components included in the collaboration that are not described in items 12 and 15 (pages 3-4). Head Start provides all child health services to the children enrolled in the collaboration (see 12.c.). 17. Please describe how budgeting and cost sharing among funding sources is done. How do you decide how costs will be shared? What are the financial arrangements between partners? Head Start pays a stipend to its partner for their providing the child development and education services. 18. Please explain how your collaboration is staffed. Include classroom and support staff and tell how this is changed/different from your regular program. Who funds the staff’s salaries? Who supervises the staff and who employs them? What salaries and benefits are offered collaboration staff and is this different from other staff? The PreK staff persons are employees of &are supervised by the school district's early childhood program funded by the state board of education. They receive the salary and benefits offered per their contract with their employer. 19. Please tell about your written agreement, if you have one. Include: what the agreement covers (section titles); term (what the time period is); if finances are part of the agreement and how these were figured; etc. The annual contract covers: Parties to Agreement; Scope of Services; Term; Compensation for Services; Equipment & Resource Materials; Evaluation, Reporting and Information Requirements; Bonding, Indemnity and Insurance; Independent Contractor Status; Data Privacy; Obligations Regarding Funders & Regulations; Default; Cancellation of Agreement; Amendment of Agreement; entire Agreement; Description of Services; Payment for Services. Champaign County Head Start pays the PreK program a stipend per child per day. If attendance of the group of collaboration children is 85% or above, the payment is based on enrollment. If attendance is below 85% for the group of collaboration children, the payment is based on attendance. 20. Please describe the training system for your collaboration. Include what kind of training is done, how costs are shared among funding sources and/or partners, and how it has changed since the collaboration began. The Head Start manager responsible for the PreK collaboration conducts training of the PreK staff to ensure knowledge of the Head Start Performance Standards and regulations, including those for activities such as the annual self-assessment process, National Reporting System and shared governance. 21. Please give any other details about your collaboration that you believe are important, but not covered elsewhere. Because this collaboration is a partnership with the school district state pre-K program, children must be eligible for both Head Start and the PreK program. For non-collaboration PreK enrollments, the school district establishes eligibility based on the child's need without consideration of family income. Therefore their non-collaboration classrooms have a greater mix of children from diverse socio-economic backgrounds. 22. If you could start your collaboration over again, knowing what you know now, what would you do differently? We feel this is a very successful collaboration that serves the needs of working families who are not eligible for the state child care subsidy system. Additionally, children with special needs or diagnosed with a disability are able to receive therapy services on site from the school district in which they will probably attending public school. 23. What advice do you have for agencies/homes starting new collaborations? Talk with some number of programs with successful collaborations. Follow the generally accepted process of: choosing a partner based on similar or matching philosophies, establishing mutual goals and bottom lines (Hopefully, bottom line items are based on regulations or other external factors that cannot be changed, rather than partner preferences or perceived needs.) establishing systems for delivery of all services, policies, procedures, practices, etc. establishing the structures for shared governance, communication, planning, recordkeeping, reporting, monitoring, staff development, conflict resolution etc. developing a written agreement or contract etc.
Copyright 2005 Collaboration Model Description. Template.
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