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2. Multiple Agencies Partner: Circles of Learning/City of Rockford Head Start
Early Care & Education Program Collaboration Model Description
1. Model (Please check only one. Complete separate forms for different collaboration models.)
2. Collaboration Type (Check all that apply to this collaboration model.)
3. Partnership Initiated By
4. Demographics
5. Schedule
6. Number of Children Served Full-Day/Year by Location, Setting & Age
7. Total number of children served by organization
8. Total number of children served by partner’s organization (if applicable). Note: this means an early care & education partner with whom you are collaborating. Agencies that checked “One Agency, Multiple Funders” in question 1, page 1 of this survey will NOT complete this question.
9. Funding used to support full-day/year services (Check all that apply.)
10. Administration/Management (Check either yes, no or not applicable – NA – for each item.)
11. Has the collaboration had an impact on the partner’s internal practices with regard to (check yes or no for each item):
12. Program Services (Make 2 checks for each item – 1 to indicate which partner is primarily responsible for direct service delivery and the other to indicate which children receive that service – all or just the collaboration children.)
13. Primary objectives for beginning this collaboration (check all that apply)
14. Collaboration Development & Management
15. Program Components: Please answer the following questions about your collaboration program. Show in column 2 which partner is responsible for each program component. Check which children receive the program component in the last 2 columns - either all children in the classroom(s) or just the collaboration children.
Answer the following questions IN AS FEW WORDS as possible, still giving a picture of how your collaboration works. Use bullet point lists whenever possible. 16. List/describe any other program components included in the collaboration that are not described in items 12 and 15 (pages 3-4). 17. Please describe how budgeting and cost sharing among funding sources is done. How do you decide how costs will be shared? What are the financial arrangements between partners? Head Start reimburses $5.10/day/child. Rate was determined by analyzing true cost of care. Center enrollment ceases when 60 calendar days or less remain in the program enrollment year. 18. Please explain how your collaboration is staffed. Include classroom and support staff and tell how this is changed/different from your regular program. Who funds the staff’s salaries? Who supervises the staff and who employs them? What salaries and benefits are offered collaboration staff and is this different from other staff? Head Start collaboration teaching staff employed by child care; family support staff employed by Head Start. Child care supervises teaching staff & Head Start supervises family support. Collaboration staff (child care) salaries & benefits are the same as other staff. 19. Please tell about your written agreement, if you have one. Include: what the agreement covers (section titles); term (what the time period is); if finances are part of the agreement and how these were figured; etc. Term – annual (Aug. – Sept.); covers general provisions, purpose, child care responsibilities, Head Start responsibilities, termination/changes; licensing, site/staff monitoring, services, lines of authority, special needs, marketing. 20. Please describe the training system for your collaboration. Include what kind of training is done, how costs are shared among funding sources and/or partners, and how it has changed since the collaboration began. Head Start includes child care staff in all training opportunities. Training includes curriculum, behavior management, indoor learning environment, daily routine, encouragement vs. praise, etc. Training on Friday is difficult to attend. 21. Please give any other details about your collaboration that you believe are important, but not covered elsewhere. Enrollment differences – birth date, poverty level, 2 year eligibility. Some continue to be enrollment barriers. 22. If you could start your collaboration over again, knowing what you know now, what would you do differently? 23. What advice do you have for agencies/homes starting new collaborations? Clearly communicate – make the time to TALK, TALK, TALK (it takes a long time & a lot of work for effective collaborations. Don’t ask for the world in the beginning phases of collaboration – build the trust. Copyright 2005 Collaboration Model Description. Template.
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