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3. Partnering with Family Child Care: Christopher House

Early Care & Education Program Collaboration Model Description

Agency/Home Name: Christopher House
Contact Person: Lori Ann Baas
Address: 2507 N. Greenview Avenue, Chicago 60614
Phone: 773-472-1083
Email Address: lbaas@christopherhouse.org

1. Model (Please check only one. Complete separate forms for different collaboration models.)

One Agency, Multiple Funders – Early Head Start grantee & City of Chicago Children & Youth Services (CYS) Head Start delegate agency
A single program or agency blends/braids funds and program requirements from multiple sources at a single site.
Multiple Agencies Partner
Two or more agencies, which are separate legal entities, partner to serve children at a single site.
Partnering with Family Child Care
A program or agency partners with family child care home providers.

2. Collaboration Type (Check all that apply to this collaboration model.)

Child Care/Early Head Start
Child Care/Head Start
Child Care/PreK
Child Care/Head Start/PreK
Head Start/PreK

3. Partnership Initiated By

Child Care
Head Start/Early Head Start
PreK
Other (specify): Christopher House
  ______________________________________________________

4. Demographics

Urban
Rural
Suburban

5. Schedule

Hours per day: 10
From: 7:30am
To: 5:30pm
Days/Weeks per year: 5 days/wk.; 52 weeks per year
Holidays or other time “off” or closed: New Years, MLK Birthday, President’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving & day after, Christmas.
If this is an Early/Head Start collaboration, please indicate the program option & number of Early/Head start hours: Center based

6. Number of Children Served Full-Day/Year by Location, Setting & Age
Setting includes: Head Start/Early Head Start site; Child care center; Family child care homes; Public/private school system; Other (explain/describe)

Location
Setting
# Infants
# Toddlers
# Preschool
Buena Park
Center (EHS/CC & HS/CC/PreK)
0
16
20
Greenview
Center (E & HS/CC & HS/CC/PreK)
0
16
40
LakeShore
Center  (HS/CC/PreK)
0
0
37
Logan Square
Center (HS/CC/PreK)
0
0
54
Palmer Square
Center
0
0
40
Rogers Park
Center
0
0
40
Location
Setting
# Infants
# Toddlers
# Preschool
Uptown
Center (E & HS/CC & HS/CC/PreK
8
48
120
Family Child Care
Homes
2
2
2
Totals
10
82
353
 
         
         

7. Total number of children served by organization

0-150
151-500
501-2000
2001-6000
6001+

8. Total number of children served by partner’s organization (if applicable). Note: this means an early care & education partner with whom you are collaborating. Agencies that checked “One Agency, Multiple Funders” in question 1, page 1 of this survey will NOT complete this question.

0-50
51-150
151-300
301+

9. Funding used to support full-day/year services (Check all that apply.)

Federal Early/Head Start
State Early Childhood Block Grant from IL State Board of Education
State Early Childhood Block Grant from School District (including Chicago Public Schools)
State Child Care Assistance Program through contract with IL Dept. of Human Services
State Child Care Assistance Program through local Child Care Resource & Referral Agency certificate program
Parent Fees
Other (Specify): ____________

10. Administration/Management (Check either yes, no or not applicable – NA – for each item.)

a. Does the collaboration have a legal written agreement/contract? No Yes NA
b. Other than a contract, does the collaboration have a written partnership plan? No Yes NA
c. Are there written monitoring/oversight procedures? No Yes NA
d. Are there written procedures for communication among partners? No Yes NA
e. Is there a written cost allocation plan/budget for the collaboration? No Yes NA
f. Is there a written training/professional development plan? No Yes NA
g. Do job descriptions reflect staff' collaboration responsibilities? No Yes NA
h. Is there a shared computerized MIS system? No Yes NA
i. Do the partners share business operations & equipment costs? No Yes NA
j. Do the partners purchase transportation jointly? No Yes NA
k. Is there a competitive written RFP process for partner selection? No Yes NA
l. Is there an ongoing advisory group for the collaboration? No Yes NA
m. Did the partnership develop out of a broad based community planning process? No Yes NA
n. Are parents involved in the collaboration planning & evaluation processes? No Yes NA
o. Does the collaboration have a written evaluation process? No Yes NA
p. Has the agency had any audit findings in the past 3 years? No Yes NA
q. When was the agency's last federal monitoring review? 2004
Were there any problems identified? No Yes NA
r. When was the agency's last licensing visit? 2006
Were any problems identified? No Yes NA
s. When was the agency's last DHS monitoring visit? 2005
Were any problems identified? No Yes NA

11. Has the collaboration had an impact on the partner’s internal practices with regard to (check yes or no for each item):

a. Parent Decision Making No Yes
b. Parent Education No Yes
c. Parent Involvement No Yes
d. Family Support Services No Yes
e. Staff Salaries No Yes
f. Employee Benefits No Yes
g. Management Practices/Structure No Yes
h. Staff Training/Professional Development No Yes

12. Program Services (Make 2 checks for each item – 1 to indicate which partner is primarily responsible for direct service delivery and the other to indicate which children receive that service – all or just the collaboration children.)

Services Provided
Partner Responsible for Direct Service Delivery
Children Receiving Services
a. Child education services

E/HS

CC

PreK

Other

All

Collab
b. Family support services

E/HS

CC

PreK

Other

All

Collab
c. Health services

E/HS

CC

PreK

Other

All

Collab
d. Mental health services

E/HS

CC

PreK

Other

All

Collab
e. Parent education/involvement

E/HS

CC

PreK

Other

All

Collab
f. Transportation services

E/HS

CC

PreK

Other

All

Collab
g. Nutrition services

E/HS

CC

PreK

Other

All

Collab
h. Transition services

E/HS

CC

PreK

Other

All

Collab
i. Disabilities services

E/HS

CC

PreK

Other

All

Collab
j. Parent home visits

E/HS

CC

PreK

Other

All

Collab
k. Sick child care

E/HS

CC

PreK

Other

All

Collab
l. Parent conferences

E/HS

CC

PreK

Other

All

Collab
m. Non-traditional hours service

E/HS

CC

PreK

Other

All

Collab

13. Primary objectives for beginning this collaboration (check all that apply)

Enhance family health services

Enhance the quality of children’s education services
Expand services into new communities
Extend service hours
Improve & maximize staff training/professional development
Link early care & education systems in the community
Maximize funding and cost effectiveness
Maximize use of facilities
Offer increased service options
Offer parents home visits
Respond to parents’ changing needs
Serve a wider age range of children
Extend days of service
Serve siblings in one program
Provide more economically & culturally diverse programming
Increase the number of children served
Provide continuity of care
Improve staff compensation packages

14. Collaboration Development & Management

a. When did the collaboration begin?  
b. Are regular written management reports required to support the collaboration? If yes, explain below. No Yes
c. Are there regular required meetings between collaboration partners? If yes, explain below. No Yes
d. Is there written documentation to support the content of meetings? No Yes
e. Does the program/collaboration have a written planning process that includes all partners? No Yes
f. Does the collaboration have a written decision making process? No Yes
g. Why did the collaboration begin? There was a necessity for agencies to be providing consistent, quality care in the community.
h. How were partners selected? Each agency submits an annual grant proposal for PreK funding to Chicago Public Schools (CPS). Head Start services done on successful completion of annual contract through City of Chicago CYS.  Christopher House has a history and reputation of providing high quality services to clients.
i. When there is a disagreement or conflict, how is it resolved with partners? Both parties meet to discuss issues to a resolution and form an action plan for follow up.
j. When a decision has to be made about the collaboration, how is this done with partners? ? Both parties meet to discuss the issue at hand and work collaboratively to come to a decision.  If necessary an action plan is created for follow up.
k. Explain how often reports & meetings are done/held: : There are quarterly Director meetings, monthly teacher meetings and trainings.

15. Program Components: Please answer the following questions about your collaboration program. Show in column 2 which partner is responsible for each program component. Check which children receive the program component in the last 2 columns - either all children in the classroom(s) or just the collaboration children.

   
Responsible Partner
Children Receiving Services

a. Does the program use a standardized curriculum?

If yes, which curriculum? Creative Curriculum

No
Yes
 
All
Collab

b. Does the program do child screening?

If yes, what instrument is used? ESI-R

How often are screenings done? Within 60 days

No
Yes
 
All
Collab

c. Does the program do ongoing child assessment? If yes, what instrument is used? Creative Curriculum

How often is assessment done? 3X/year

No
Yes
 
All
Collab
d. Does the program take field trips? If yes, how often? Monthly No
Yes
 
All
Collab

e. Does the program have family support staff/case managers?

If yes, what is their caseload? Average of 40 cases

How often do they make home visits? 2X/year

How frequent are family contacts? Monthly

No
Yes
 
All
Collab
f. BRIEFLY describe your collaboration program’s social service delivery, if you have one, for example explain your crisis intervention and/or referral process(es):

Answer the following questions IN AS FEW WORDS as possible, still giving a picture of how your collaboration works. Use bullet point lists whenever possible.

16. List/describe any other program components included in the collaboration that are not described in items 12 and 15 (pages 3-4). None

17. Please describe how budgeting and cost sharing among funding sources is done. How do you decide how costs will be shared? What are the financial arrangements between partners?

Our agency reviews all funding sources and all costs and work to balance the budget effectively.

18. Please explain how your collaboration is staffed. Include classroom and support staff and tell how this is changed/different from your regular program. Who funds the staff’s salaries? Who supervises the staff and who employs them? What salaries and benefits are offered collaboration staff and is this different from other staff?

Pre-K Master Teacher’s salaries are funded from the collaboration with the Community Partnership Program.  These teachers have a higher rate of pay than other teachers in the agency. The staff is supervised by the Site Directors at each location.  The collaboration staff also monitors these teachers.

19. Please tell about your written agreement, if you have one. Include: what the agreement covers (section titles); term (what the time period is); if finances are part of the agreement and how these were figured; etc. N/A

20. Please describe the training system for your collaboration. Include what kind of training is done, how costs are shared among funding sources and/or partners, and how it has changed since the collaboration began.

Monthly trainings are provided for the teachers through the Collaboration program.   Christopher House also provides monthly trainings for the teachers.  Twice a year, inservices are provided for staff training.  The training component of our program has been strengthened by the collaboration with CPS.

21. Please give any other details about your collaboration that you believe are important, but not covered elsewhere. None.

22. If you could start your collaboration over again, knowing what you know now, what would you do differently?

Nothing, the process works well.

23. What advice do you have for agencies/homes starting new collaborations?

Make sure to attend all meetings and trainings to understand the value that the collaboration program offers.

Copyright 2005 Collaboration Model Description. Template.
HS State Collab Office.10.05

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